What Information We Collect From You In General we receive and store any information you enter on our Website or give us in any other way. This includes information that can identify you ("personal information"), including your first and last name, telephone number, postal and email addresses, user name and password, and billing information (such as your credit card number, cardholder name, and card expiration date). We may also request information about your location, travel plans and coworking preferences. You can choose not to provide information to us, but in general some information about you is required in order for you to receive relevant offerings from WorkSpace and enjoy other benefits of being a registered member. For example, only registered members are able to participate in discussion forums, email Coworker content to themselves and others, access members-only forums and coworking content, and enter surveys, contests, or sweepstakes. In addition, some information is also required in order for you to ask us a question or initiate other transactions on our site. Information About Others. You will have the opportunity to provide contact and coworking-related information for other people through our Website. You must obtain the consent of other individuals prior to providing us with their personal information, as any access to view or modify their information will be available only through your account.
Information From Other Sources We also may periodically obtain both personal and non-personal information about you from affiliated entities, business partners and other independent third-party sources and add it to other information about you. For example, if you visit our WorkSpace website by “clicking through” from a site operated by one of our business partners, and you have registered with that partner, then information about you that you have provided to that partner may be shared with us, such as contact information and demographic information. As another example, if you access third party services, such as social media services, through our Website or before coming to our Website, we may collect information such as your user name, password, and other information made available to us through those services. We will work with our existing partners and potential future partners to improve and personalize your use of our Website in accordance with the practices outlined in this section and Policy.
Automatic Information We automatically collect some information from your computer or Device when you visit WorkSpace. For example, we will collect session data, including your IP address, Web browser software, and referring website. We also may collect information about your online activity, such as content viewed, pages visited, and searches and/or reservations facilitated or made. One of our goals in collecting this automatic information is to help provide information to authorized agencies should legal concerns arise.
Payment Information If you make reservations with third-party suppliers facilitated by WorkSpace, we will collect payment information from you, including your credit card number, cardholder name, expiration date, authentication code, and billing address. We will securely transmit this information to the supplier of the coworking space reservation to complete the transaction. Please note that the supplier processes your payment, not WorkSpace, unless otherwise specified. You agree to review and be bound by the supplier’s policies and procedures before making a reservation through Coworker.
Location Information and Other Information From Devices When you use an Application on a Device, we will collect and use information about you in generally similar ways and for similar purposes as when you use the Coworker website. In addition, we may collect information about your location if you have instructed your Device to send such information to the Application via the privacy settings on that Device, or if you have uploaded photos tagged with location information. We may use the location information collected from your Device or photos to enhance your use of the Application by providing you with relevant content and contextual advertising. You can change the privacy settings of your Device at any time, in order to turn off the functionality to share location information with the Application and/or the functionality to tag your photos with location information. Please note that turning off location sharing may affect certain features of our App. If you have any queries about the privacy settings of your Device, we suggest you contact the manufacturer of your Device or your mobile service provider for help.
Third-Party Vendors We may also authorize third-party vendors who provide services or functions on our behalf, including business analytics, payment processing, customer service, marketing, public relations, distribution of surveys or sweepstakes programs, and fraud prevention to collect information on our behalf, including, for example, as necessary to operate features of our Website. Third-party vendors have access to and may collect information only as needed to perform their functions and are not permitted to share or use the information for any other purpose. Business partners with whom we may offer products or services in conjunction. You can tell when a third party is involved in a product or service you have requested because their name will appear either with ours or separately. If you choose to access these optional services, we may share information about you, including your personal information, with those partners. Please note that we do not control the privacy practices of these third-party business partners.
Referring Websites If you were referred to WorkSpace from another website, we may share your registration information, such as your name, email address, mailing address, telephone number and coworking preferences, about you with that referring website. We have not placed limitations on the referring websites’ use of personal information and we encourage you to review the privacy policies of any website that referred you to Coworker.
If you choose to create a profile on WorkSpace, certain information in your profile will be publicly viewable and identifiable via your screen name. You will have the ability to view your profile as members of the public will see it. Additionally, if you choose to participate in our member-to-member communications programs, other WorkSpace members may contact you by using WorkSpace as an intermediary; however, WorkSpace will not share your email address with any other members nor display it any public manner. All WorkSpace members have the option to turn off the member-to-member communication features at any time. Other than as set out above, you will be notified when personal information about you will be shared with third parties, and you will have an opportunity to choose not to have us share such information.
How You Can Access Your Information We take reasonable steps to ensure that your information is relevant to its intended use, accurate, and complete. You can access and update your contact information by visiting the Member Profile page on the WorkSpace Website. You can close your WorkSpace account by contacting us by email. Please note that after you close an account, you will not be able to sign in or access any of your personal information. However, you can open a new account at any time. Please also note that we may retain certain information associated with your account in our archives, including for analytical purposes as well as for recordkeeping integrity.
Your Choices With Respect To The Collection And Use Of Your Information As discussed above, you can choose not to provide us with any information, although it may be needed to take advantage of certain features offered on WorkSpace. You also can add or update information and close your account as described above. If you decide to close your WorkSpace account, we will deactivate your account and remove your profile information from active view. Please note, however, that we may retain in our files some information associated with your account and past transactions for purposes including backups, fraud prevention, dispute resolution, investigations, and compliance with legal requirements. As a registered WorkSpace member, you can modify your email subscription choices at any time on the Member Profile page. Whether registered as a WorkSpace member or not, you also will be given the opportunity to unsubscribe from promotional messages in any such email we send. Please note that we reserve the right to send you other communications, including service announcements, administrative messages, and surveys relating either to your WorkSpace account, without offering you the opportunity to opt out of receiving them.
Email Communications WorkSpace wants to make it easy for you to take advantage of coworking related opportunities on our Website. One way we do this is by sending you email messages that contain information about your apparent coworking-related interests.
How We Protect Your Information We want you to feel confident about using WorkSpace, and we are committed to protecting the information we collect. While no website can guarantee security, we have implemented appropriate administrative, technical, and physical security procedures to help protect the personal information you provide to us. For example, only authorized employees are permitted to access personal information, and they only may do so for permitted business functions. In addition, we employ firewalls and intrusion detection systems to help prevent unauthorized persons from gaining access to your information.
Children's Privacy WorkSpace is a general audience site and does not offer services directed to children. Should an individual whom we know to be a child under age 13 send personal information to us, we will delete or destroy such information as soon as reasonably possible.